Privacy Policy

What Personal Data We Collect

We collect the following personal data when you register for a conference:

• Personal Information: First name, last name, ID/Passport number, email address, phone number, country, and affiliation (if provided).
• Registration Information: Registration type, currency, paper ID (if applicable), and payment details.
• Technical Information: IP address, browser type, and device information for security and fraud prevention purposes.

Purpose of Data Collection

We collect your personal data for the following purposes:

• To process your conference registration and manage your participation
• To facilitate payment processing through our payment gateway (Stripe)
• To generate and provide receipts and certificates
• To comply with legal obligations and prevent fraudulent activities

Data Retention Period

We retain your personal data for the following periods:

• Registration and Payment Records: Retained for 7 years from the date of registration to comply with accounting and tax regulations.
• Technical Logs: Retained for 1 year for security purposes.

After the retention period expires, your data will be securely deleted or anonymized unless longer retention is required by law.

Your Data Rights

You have the right to:

• Access: Request a copy of all personal data we hold about you.
• Update: Request correction of inaccurate or incomplete personal data.
• Delete: Request deletion of your personal data, subject to legal and contractual obligations.
• Portability: Request your data in a structured, commonly used format.
• Withdraw Consent: Withdraw consent for data processing where consent is the lawful basis.
• Object: Object to processing of your personal data under certain circumstances.

To exercise any of these rights, please contact us using the information provided in the "Contact Information" section below.

Data Sharing

We may share your personal data with the following parties:

• Payment Gateway: Stripe, our payment service provider, for processing payments. Stripe is PCI DSS Level 1 certified.
• Conference Organizers: Authorized conference staff and committee members for event management purposes.
• Service Providers: Third-party services that assist in event operations, such as email services and web hosting.
• Legal Authorities: When required by law, court order, or to protect our rights.

We do not sell your personal data to third parties for marketing purposes. All data sharing is conducted under strict confidentiality agreements and data protection measures.

Data Security

We implement appropriate technical and organizational measures to protect your personal data, including:

• Encryption of data in transit and at rest
• Secure authentication and access controls
• Regular security assessments and updates
• Limited access to personal data on a need-to-know basis
• Secure payment processing through PCI DSS compliant services

Despite our efforts, no data transmission over the Internet is completely secure. We cannot guarantee absolute security.

International Data Transfers

Your personal data may be transferred to and processed in countries other than your country of residence. We ensure appropriate safeguards are in place to protect your data in accordance with applicable data protection laws.

Cookies and Tracking

We use cookies and similar technologies to:

• Remember your preferences and session information
• Analyze website traffic and improve user experience
• Prevent fraud and enhance security

You can manage your cookie preferences through your browser settings. Disabling cookies may affect website functionality.

Children's Privacy

Our services are not intended for individuals under the age of 18. We do not knowingly collect personal data from children. If we discover that we have inadvertently collected data from a child, we will take steps to delete it immediately.

Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the updated policy on our website and sending you an email notification. Your continued use of our services after such changes constitutes your acceptance of the updated policy.

Contact Information

If you have any questions, concerns, or requests regarding this Privacy Policy or your personal data, please contact us at:

We will respond to your request within 30 days of receipt.